Periodically we will post answers to questions we are asked at the shop. This month, the question is: how do I create a PDF?
PDF is a document format that ensures that the document will look exactly the same on every device. For the most part, PDF documents are also not editable. This type of format is especially useful when you want to make sure that anyone can read your document, that it will look like you intended whether they have special software or not, and the recipient doesn’t need to make changes.
Most people encounter PDF documents if they download files from the Internet, such as bank statements or forms to be filled out. This is because the company knows that anyone will be able to view these documents, and they can be sure that they look as intended to everyone.
What Kind of Documents Can Be Used to Create a PDF
Any kind of document can be used to create a PDF. Some examples are word processing documents, spreadsheets,
Creating a PDF is generally associated with the Print function, Save function, or Download function of an app. Here are some examples.
Finding the Create a PDF Function
In Microsoft Word and Excel, you can create a PDF as a part of the Save As function.
You can also create a PDF within the Print function
In Google Docs, you can create a PDF under Download.
Many devices allow a file to be saved as PDF within the Print dialog itself.
As you can see, the options vary based on the source of the file and the device being used. The main takeaway is that it isn’t too hard to do, once you find the right path for your situation.
If you would like help with this process, just call or email and we’ll be happy to assist you! If you have specific questions, or if our terminology isn’t clear, please use our contact form to send us a message. Thank you!